Before writing an email in English, you should always follow these general rules:
Politeness: You don’t need to use formal language, but you do need to appear polite and friendly, so if you make any requests, make sure you do so politely.
For example, instead of saying “Write me back,” try something like “Please write back when you have a chance.”
If you know the person you’re create an inmail campaign emailing very well, you can probably add more jokes or informal comments to these types of emails. However, still be careful about the tone of your email, especially if you don’t know the recipient very well.
Greetings: It is common to use “Dear [Name]” for greeting.
Greeting and Salutation Patterns
| Dear Mr. Smith, | Dear Mr. Smith, (male) |
| Dear Sir/Madam, | Dear sir/madam, |
| Dear Miss Dawson, | Dear Ms. Dawson, (single woman) |
| Dear Mrs. Clarke, | Dear Ms. Clarke, (married woman) |
| Dear Ms. Black, | Dear Ms. Black, (marital status unknown) |
| Dear John, | Dear Mr. John, |
| Dear Bill White, | Dear Mr. Bill White, |
| Dear Jane, | Dear Jane, |
| To whom it may concern, | To the relevant person, |
Closing: Use something like “Thanks,” “See you soon!,” or “See you soon!” to say goodbye. Also, be sure to include wide variety of themes and plugins your name, even if it’s in your signature.
Patterns you can use for email closing:
Closing Email Patterns in Business Correspondence
| If you require assistance, please contact me. | If you need assistance please contact me. |
| If you need more help, please feel free to contact me. | If you need further assistance, do not hesitate to contact me. |
| If you have further questions… | If you have more questions… |
| For further information… | For more information… |
| If you require more information… | If you want more information… |
| Please contact me… | Please contact me… |
| Should you have any further questions, please do not hesitate to contact me. | If you have any further questions, please do not hesitate to contact me. |
| Hope the above helps, but email again if you’re still having any difficulties. | I hope the above will be sufficient, but if you still have difficulties, please send me an e-mail. |
| If you require any further information, feel free to contact me. | If you need further information please contact me. |
| I look forward to hearing from you. | I look forward to hearing from you. |
Best Wishes and Thank You Email Templates for Business Correspondence
| Regards, | Best regards, |
| Best regards, | With best wishes, |
| Yours faithfully, | Kind regards, |
| Yours sincerely, | Best regards, |
| Respectfully yours, | Kind regards, |
| Thanks, | Thanks, |
| Yours, | With love, |
| Thank you for your assistance. | Thank you for your help. |
| Thanks in advance. | Thank you in advance. |
| Thank you for your help in this matter. | Thank you for your help on this matter. |
| Thank you for your interest. | Thank you for your attention. |
English Email Examples
In the example below, let’s say text services you’re traveling to another English-speaking country. When you arrive there, you’ll be staying with a host family. So the organization you applied to for your exchange has matched you with a host family, and you need to introduce yourself before meeting in person.
Business Formal E-mail example;
Subject: Meet the new Customer Support Representative
Dear team,
I am pleased to introduce you to [Name] who is starting today as a Customer Support Representative. She will be providing technical support and assistance to our users, making sure they enjoy the best experience with our products.
Feel free to greet [Name] in person and congratulate her with the new role!
Best regards,
[Your name]
[Job title]Source: https://sparkmailapp.com/formal-email-template
Subject: Vacation request for September, 10-15
Dear Mr./Ms. [Last name],
I would like to request a vacation from Monday, September 9th until Friday, September 13th.
I will make sure to complete all my current projects and pending tasks in advance before the vacation. My colleagues [Name] and [Name] will cover my responsibilities during my absence.
Looking forward to your approval.
Sincerely,
[Your name]
[Job title]Source: https://sparkmailapp.com/formal-email-template
Dear Mr. Mitchell,
I am writing in reference to the current situation with the Skipton Airport Project. We have a number of questions which we hope you could answer.
First of all, you could please provide us with an update on where you are on the Skipton Airport Project. We would also appreciate it if you could clarify what the current issues with the delivery system are, and confirm when you expect them to be resolved.
In addition, at the end of our last meeting we requested a copy of the latest project update report. Unfortunately, we still have not received it. We would appreciate it if you could forward this to us.